Job Description

Role: Executive Assistant to Group CEO

Location: Abu Dhabi

Salary: USD 4500 to 5500

Job type: Full Time (on site)

Role Purpose
Executive Assistant role is to support the CEO and oversee daily operations at the Abu Dhabi office. This dual-role position requires someone capable of managing complex executive schedules and communications while ensuring the efficient functioning of the office environment. The successful candidate will be discreet, detail-oriented, and able to juggle multiple responsibilities involving both high-level executive support and operational coordination.

Key Responsibilities
* Manage the Managing Partner’s calendar, including scheduling meetings and appointments.
* Coordinate daily, weekly, and monthly schedules for the SEO
* Prioritize and confirm internal and external meeting requests based on urgency and alignment with business priorities
* Send calendar invites and reminders with meeting agendas and relevant documentation
* Monitor scheduling conflicts and proactively suggest solutions
* Coordinate national and international travel arrangements and prepare itineraries.
* Book flights, accommodation, ground transportation, and meeting venues, working in collaboration with the appointed travel agent.
* Prepare and share detailed travel itineraries, including time zones, local contacts and logistical notes
* Monitor travel cancellations or changes and rebook as necessary
* Ensure travel costs are aligned with budget and company travel policy
* Draft, edit, and prepare correspondence, reports, presentations, and internal documents.
* Draft emails, letters, memos, and announcements for the SEO
* Prepare internal reports and briefing documents
* Maintain organized electronic and physical filing systems.
* Create and maintain folders for correspondence, contracts and strategic documents
* Limit access to confidential files and maintain access logs when necessary
* Handle confidential information with utmost discretion.
* Maintain confidentiality of sensitive business, legal, and personnel information
* Act with professional integrity in all situations involving sensitive matters
* Securely store documents related to company strategy, legal matters, and HR issues
* Act as liaison between the SEO/Managing Partner and internal/external stakeholders.
* Communicate on behalf of the Managing Partner with staff, clients, partners, NED and other stakeholders
* Coordinate meeting logistics and document sharing with stakeholders
* Follow up on action items and decisions made during meetings
* Maintain up-to-date contact lists and stakeholder communication record
* Provide administrative support to the executive team as needed.
* Assist other senior executives with meeting logistics, travel planning, or document preparation
* Coordinate executive team calendars for board and strategy meetings
* Compile executive team reporting packs or dashboards when required
* Perform other administrative duties as assigned.